Lotus Notes and Domino

If you prefer client and server licensing, you pay for IBM® Lotus® Domino® server licenses and Client Access Licenses separately. The table below outlines several client choices available for licensing in this manner:

Q. What does authenticated access mean?
A. As defined in the product license: An "Authenticated Access" shall mean the secured validation of a user's unique identity when accessing an IBM Lotus Domino server. The user's unique identity could be defined by their Notes ID/password ("PW") combination, their Domino HTTP Name/PW combination, or any other third party authentication source which defines the user's unique identity. In contrast to Authenticated Access, "Anonymous Access" is a level of connectivity without verification of a user's unique identity.

In layman's terms, someone who has authenticated access is a person, either an employee or a contractor who is doing work for the company and is accessing their Domino server for email.

Q. Who needs to purchase a Lotus Notes or client access license?
A. Any and every person who is either an employee or a contractor who is doing work for the company and is accessing Lotus Notes for email must purchase a Lotus Notes license or a CAL to access email on their Lotu Domino server. They require a license and must have their own user name and password, e.g.,joe@us.acme.com or m_houston@XYZ.com.

Q. How do you translate this into a usage scenario?
A . Consider a real estate company that has 350 independent agents in multiple locations. Each office has one PC and the people working there are using email to do work. None of them are employees, but rather are referred to as 'contractors' for the real estate agency. These real estate agents, or 'contractors' are receiving payment for their work from the real estate agency and are using the real estate agency's Notes email.

The agency has set up one Lotus Notes mail box and one directory entry for each location. One person logs on to this mail box and reads, sends or receives email. When s/he is done with their work, s/he person logs off and another person logs onto that exact same PC with the exact same identification. In this example each user must have their own identification (user name and password) to access email, and the company must pay for licenses for each of these users. If they do not, they are out of compliance.

Q. When do I need a client access license?
A. A client access license (or per user charge if you are using per user licensing) is required for access to Lotus Domino capabilities that require authentication, except for Web browser access to Lotus Domino Utility Server or Lotus Domino Utility Server Express software.

Access to messaging capabilities is always authenticated because messaging requires secure validation of a user's unique identity, and the user is registered in the Lotus Domino Directory. Use of Lotus Notes is always authenticated because you are prompted for an ID when you start up the software.

A CAL is required for:

• Access to Lotus Domino messaging capabilities from any supported client type
• Authenticated access to Lotus Domino applications from a Lotus Notes client (requires Lotus Notes for Collaboration license in all cases regardless of server license type)
• Authenticated access to Lotus Domino applications from a Web browser (requires Lotus Domino Web Access for Collaboration license) - if the server is not licensed for Lotus Domino Utility Server or Lotus Domino Utility Server Express

A CAL is not required for:

• Anonymous access to non-mail Lotus Domino applications using a Web browser*
• Authenticated access to Lotus Domino applications from a Web browser if the applications are running on a machine with Lotus Domino Utility Server or Lotus Domino Utility Server Express licenses

*Note that with the per user licensing model, access to Lotus Domino capabilities is limited to the people for whom you have paid the per user charge.

Q. What determines how many client (user) licenses I need? Is it based on the number of named IDs in the Lotus Domino directory? Copies of Lotus Notes software installed? Individual people using Lotus Notes and Domino capabilities?
A. A client or per user license is required for each individual person who accesses Lotus Domino capabilities in a manner that requires a CAL (see previous Q&A) - no more, no less. This is true regardless of the number of workstations used, copies of software installed, number of unique user IDs in the Lotus Domino directory or number of mail files.

A single user needs exactly one CAL that covers the appropriate clients and capabilities he needs, regardless of the number of different IDs he may use or the number of workstations she may use. Here are some examples.

In each of the following scenarios, two client licenses are required:

• Tom and Mary access Lotus Domino mail from two different workstations using Web browsers.
• Jacques-Marie and Christopher share one workstation to access Lotus Domino. Each uses his own individual Lotus Notes ID.
• Sonja and Birgit access Lotus Domino from different workstations, but they use a shared Lotus Notes ID such as HelpDesk/Company.
• Deepti and Tito access Lotus Domino from different workstations. Most of the time, they use individual Lotus Notes IDs. At times, each person also uses a shared Lotus Notes ID.
• Ralph and Ed share a job. Ralph works Monday, Wednesday and Friday, and Ed works Tuesday and Thursday. They both access Lotus Domino from the same workstation and use a shared Lotus Notes ID.

In each of the following scenarios, one client license is required:

• Cindy uses Lotus Domino Web Access in the office and a POP3 mail client at home to access her mail on a Lotus Domino server. She has one Lotus Domino Web Access for Messaging CAL, which also entitles her to use a supported POP3 mail client.
• Mahesh usually uses a Web browser to access Lotus Domino applications running on Lotus Domino Enterprise Server. At times, he uses a shared Lotus Notes ID. He has one Lotus Notes for Collaboration CAL, which entitles him to use Lotus Notes or a Web browser at any given time to access Lotus Domino applications.
• Pierre uses mail capabilities on one Lotus Domino server and accesses applications on another Lotus Domino server. He has a single Lotus Notes for Collaboration CAL or Lotus Domino Web Access for Collaboration CAL which allows use of both mail and applications.

Q. Is a separate CAL required for a shared resource such as a shared Lotus Notes ID or mail-in database?
A. No. As long as each individual user who uses the shared ID or accesses the mail-in database has his or her own individual CAL, no separate license is required.

Q. Do ID or mail files that are used for testing require licenses?
A. No. If developers or administrators create test IDs with fictitious user names, the IDs do not require licenses, provided that each user of the ID has her own unique CAL.

Q. Do generic IDs used for Lotus Domino administration tasks require a license?
A. No. Companies often create generic IDs for tasks such as signing applications or running agents. These IDs do not require an additional CAL, but each user of the ID must have his or her own unique CAL.

Q: Do Lotus Domino administrators need a specific license type?
A. No. The Lotus Domino server license entitles any licensed user the right to administer the server using either the Lotus Domino Administrator interface, or the Lotus Domino Web Administration interface. Both of these tools are supplied with the Lotus Domino server code at no additional charge. Furthermore, you do not need to acquire a CAL for anyone whose sole and exclusive function is to administer any IBM Lotus Domino server.

Q. Do names added to the Lotus Domino directory just for mailing addresses require a license?
A. No. Companies often add person documents to their Lotus Domino directory to be used for mail addressing to their customers, partners and suppliers. These person documents do not require a CAL if they are only used for mail addressing. If they are used for authenticating and accessing a Lotus Domino application, then a license is required.

Q. IBM Lotus Domino Designer 8.0.1 software does not include entitlement for IBM Lotus Component Designer software. I started using Lotus Component Designer with the entitlement offered in Lotus Domino Designer 8.0. Can I continue to use Lotus Component Designer software?
A. Customers can continue to use Lotus Component Designer to build for IBM WebSphere Portal software. Future versions of Lotus Domino Designer will include much of the functionality of Lotus Component Designer to allow developers to build for Lotus Domino in the future. Customers who wish to build for WebSphere Portal should use WebSphere Portlet Factory.

Q. A shrink wrapped license of Lotus Notes software was included with my Lenovo workstation hardware purchase. Am I entitled to use it to access a Lotus Domino server?
A. Some Lenovo PC and ThinkPad computers may carry an entitlement for a standalone IBM Lotus Notes client license, allowing users to install and run this complete Internet client with rich e-mail and personal information management (PIM) features. In this context, the Lotus Notes client can be used to access Internet (POP3 or IMAP) e-mail, directory and Web servers that are not based on Lotus Domino. However, the standalone Lotus Notes license does not include access to any IBM Lotus Domino server.

The standalone Lotus Notes client license would be considered a POP3, IMAP or basic Web browser client that requires a separately acquired client access license to access Lotus Domino capabilities. If you want to access a Lotus Domino server, OEM tradeup part numbers are available for you to upgrade standalone licenses to full Lotus Notes licenses at a reduced price. Consult your IBM representative or IBM Business Partner for more details.